Payroll Specialist


The primary role of the Payroll Specialist is to process SF Pretrial’s payroll in a timely and accurate manner; create and maintain employee payroll records; calculate wages and applicable deductions based on employee attendance and timesheet records; enter payroll information into central system for processing; issue employee checks and earnings summaries; and complete regular payroll reports.
Essential Duties and Responsibilities

  • Process agency’s payroll every pay period with support from the accounting manager;
  • Maintain payroll processing system and records by gathering, calculating, and inputting data utilizing the agency’s timekeeping and payroll systems;
  • Review timesheets and assist staff and managers with corrections as needed;
  • Compute employee take-home pay based on time records, benefits, and taxes;
  • Perform the distribution of wages through issuance of paper checks and direct transfers to employees;
  • Perform data entry, classification and review of monthly payroll expenses in accounting system;
  • Answer staff questions about wages, deductions, attendance, and time records;
  • Receive and coordinate requests for leave and other absences;
  • Maintain and review paid-time-off accruals;
  • Handle changes in exemptions, job status, and job titles;
  • Identify, investigate, and resolve discrepancies in timesheet and payroll records;
  • Adhere to payroll policies and procedures and comply with relevant law;
  • Honor confidentiality of employees’ pay records and personal information;
  • Complete payroll reports for record-keeping purposes or managerial review; and
  • Perform other duties as directed, developed or assigned.
  • Supervisory Responsibility
  • None.

Supervisory Responsibility


Qualification Requirements

Education and/or Experience: High school diploma or GED, and/or commiserate work experience of two or more years in human resources, payroll or other accounting functions. Basic understanding of tax procedures and familiarity with benefits and other wage deductions.

Language Skills: Read, write, and verbally communicate effectively and professionally with other employees, clients, and outside agencies. Ability to diplomatically deal with difficult situations and people, while exhibiting a consistent level of professionalism.

Technical Skills: Excellent mathematical skills, accounting and bookkeeping skills, superior computer, typing and data entry skills. Proficient in Microsoft Office suite products, QuickBooks and Google applications. Experience with multiple payroll systems, ADP preferred.

Reasoning Ability: Ability to think independently, to exercise independent discretion, and to solve practical problems and deal with a variety of factual situations where no specific guidelines exist. Ability to interpret a variety of instructions furnished in written, oral, report or schedule form and to exercise good judgment in applying that information.

Other Skills & Abilities: Able to work with little or no supervision under pressure. Excellent organizational skills and attention to detail. Ability to get along with and work cooperatively with others. Ability to maintain confidentiality.

Background Checks and/or Licensing Requirements: Criminal Background check by the SF Sheriff’s Department. Reference checks.

Equipment/Machinery: Operate equipment such as, but not limited to, personal computer, calculator, fax machine, copier, phone, security system, and door locks.
Physical Demands

  • Stand and walk or sit alternatively depending on specific needs of day. Estimate 20% of time is spent on feet and 80% sitting at desk.
  • Occasional need to perform the following physical activities: bending/stooping/squatting, climbing stairs, pushing, pulling, twisting, lifting and reaching above shoulders.
  • Occasional need to perform standing and walking activities.
  • Constant need to perform the following physical activities: writing/typing, grasping/turning, finger dexterity.
  • Lifting/carrying up to 10 lbs. frequently and 25 lbs. occasionally.
  • Vision requirements: constant need to complete forms, read reports, view computer screen. Frequent need to see small detail. Frequent need to see things clearly beyond arm’s reach.
  • Hearing requirements: constant need to communicate over telephone and in person.

Work Environment
The noise level in the work environment is usually moderate.

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